Information

The main functions of the RMS/FC subsystem:

• Financial control;
• Quality control;
• Online budget monitoring;
• Risk analysis server;
• Setting up the risk assessment process;
• Financial control planning;
• Report generation.

These functions provide the following main tasks of RMS/FC creation and implementation:

• improving the quality of planning activities in the field of internal state financial control;
• online feedback to the audited entity;
• ability to simultaneously conduct audits at several audit objects;
• minimization of corruption risks, exclusion of direct contact with the audited entity;
• reduction of travel expenses;
• automation of risk assessment processes, the formation of a list of state audits and the conduct of state audits;
• increasing transparency in internal state financial control;
• implementation of a tool to facilitate management decision-making;
• improving the quality of management of the activities of the territorial divisions of Internal State Audit Committee (ISAC);
• focusing control only on entities that may create risk in the controlled area;
• increase in the scope of control and monitoring of facilities;
• reduction of budget expenditures for financial control;
• improving the efficiency of financial control;
• Risk profile - identification of risk payments according to the Treasury, government procurement portal, budget planning systems, electronic invoice
• Analysis of deviations: Identification of deviations from the budget, for prompt response to financial risks;
• Monitoring from planning to budget execution.

"Online budget monitoring" of the subsystem "RMS/FC" IAIS "e-Ministry of Finance" was implemented within the framework of the presidential decree for the Internal State Audit Committee.

Main functions of Online Budget Monitoring:

• Monitoring from planning to budget execution
• Risk profile - identification of risk payments according to the Treasury, government procurement portal, budget planning systems, electronic invoice

• Analysis of deviations: Identification of deviations from the budget, which allows you to quickly respond to financial risks.

Main Functions of the "HR" Subsystem Include:

• Maintaining the organizational structure of the government agency;
• Managing employee records by payroll number;
• Managing personnel events (orders);
• Maintaining the working hours register and approving/signing via electronic digital signature (EDS);
• Work time management;
• Managing the basic values of the Republic of Kazakhstan;
• Processing interim calculations;
• Payroll calculation driver (calculation of accruals, taxes, and other deductions);
• Generating payroll statements;
• Generating and sending payments for salaries, taxes, external transfers, professional contributions, party contributions, deductions to housing savings bank (ZhSSB), life insurance deductions, alimony/allocations, inheritance payments;
• Generating SWIFT files for salary payments;
• Generating payroll accounting entries;
• Generating Memorial Order No. 5;
• Transferring payroll accounting documents to the General Ledger / Document Flow Sections;
• Processing refunds / Processing refunds for personal accounts;
• Processing future period leaves;
• Calculating the average salary;
• Calculating unused leave reserves and transferring them to the General Ledger;
• Generating and sending pay slips;
• Entering and transferring advances for business trip expenses;
• Transferring business trip accounting documents to the General Ledger / Memorial Order No. 8;
• Generating an advance report on business trip expenses.

1) Summary of periodic and annual accounting statements on the performance of MF RK financing plan:

• input and storage of primary and interim financial documents;
• end-to-end control over the passage of state budget funds through the sectoral vertical;
• maintaining state budget classifiers;
• accounting of the organization’s fixed assets;
• procurement and accounting of material assets;
• settle in foreign currency;
• accounting support in accordance with the requirements of the laws of the Republic of Kazakhstan.

2) Keeping daily accounting records and monitoring the financing plan:

• forming a unified information base for primary accounting documents processing;
• maintenance of analytic accounting in the context of specifics and sources of financing;
• support of all necessary business transactions;
• collection, storage and saving of analytical and synthetic data on accounting transactions;
• analysing the results of operations.

3) Integration with IIST in data exchange on plans, contracts, invoices for payment, reporting, etc.

Main Functions of the Legislative Subsystem:

• Recording incoming judicial and enforcement documents, regularly updating case progress (temporary execution, extension, final execution);
• Monitoring the execution of judicial and enforcement documents;
• Searching for documents based on claimant details, date of receipt, date of execution, court name, or claim object (type of violation);
• Maintaining case participant records, including data on individuals and legal entities;
• Managing and updating case participants/organizations with an indication of their role in the case (defendant, co-defendant, third party, claimant, interested party);
• Maintaining document records according to judicial instances (first instance, cassation, appellate, supervisory);
• Managing judicial documents with continuous updates to the case (power of attorney, motion, enforcement order, response, Government Resolution of the Republic of Kazakhstan, court enforcement officer’s proposal, court ruling, court summons/notice, objection, application, complaint);
• Preparing and verifying reports. Generating periodic, semi-annual, and annual reports on judicial acts and litigation for debt collection, categorized by regions, types of debt collection from budgetary organizations and agencies, claim details, etc.

Main functions of SLC subsystem:

• planning, servicing and repayment of budget loans;
• accounting for issued special government securities in the domestic market;
• monitoring the receipt, repayment and servicing of government loans;
• monitoring of public obligations under the public-private partnership agreement;
• electronic conclusion, signing and registration of agreements on budget loans;
• registration of loan and PPP agreements;
• public debt reporting;
• ensuring that debt obligations under government claims arising from budget lending are accounted for.

Main functions of Consolidation subsystem:

• adjust rules and deadlines for submission, rules for comparison and consolidation of statements;
• setting of mutually repayable operations - operations performed during the formation of the state budget and the regional budget, and reports on execution, related to the elimination of transfer amounts, budget loans and other money transferred from one level of the budget to another, to avoid double counting;
• provision of the following consolidated and separate statements by state institutions, administrators of budget programmes, and authorised bodies for budget execution:

1. financial statements;
2. budget reporting;
3. Accounts Payable and Accounts Receivable Report
4. report data on budget execution - republican budget;
5. performance report - local budget;
6. Budget execution report
7. report on the movement of money on KSN NF;
8. report on the development of local budget programs;
9. reporting on monitoring the implementation of budget programs, budget investment projects, targeted transfers;
10. Annual Consolidated Financial Statements;

• approval by the authorized bodies for budget execution and administrators of budget programmes of the relevant reporting data;
• consolidation of statements, including accounting for documents of mutually repayable transactions.

Main functions of AC are reporting:

• reports on the execution of the revenue and expenditure sides of the state budget;
• receivables and payables from budgetary and other funds;
• on the flow of money to the CAC NF RK;
• reports for international statistical organizations and other organizations;
• reports for formation of statistical bulletin of MF RK;
• reports on paid services;
• reports on the receipt and expenditure of money from charitable and sponsorship donations;
• reports for monitoring of inter-budget relations of the RK.
• reports on the execution of the republican budget within the framework of the annual report of the Government of the Republic of Kazakhstan;

budget execution reports.

ESB subsystem implements the following functions:

• information Interaction of the Integrated Information System of Treasury of the Treasury committee of the MF of RK and the Information Exchange System of Law enforcement and Special Bodies of the Committee on Legal Statistics and Special Accounts of the state office of public prosecutor of Republic of Kazakhstan (IISK - SIO SIG);
• information interaction between «Electronic Government Procurement» AIS of MF RK and the information system NDB «e-Licensing» of the Ministry of Justice of RK (AIS EGP - NDB EL);
• interaction of «e-Minfin» IAIS of MF of RK with the e-Government gateway of MIC of RK for the purpose of integration with the «Individuals» National database of MJ of RK (e-Minfin – I NDB);
• interaction of «e-Minfin» IAIS of MF of RK with the e-Government gateway of MIC of RK for the purpose of integration with the «Legal Entities» National database of MJ of RK (e-Minfin – LE NDB);
• information interaction between «e-Minfin» IAIS of MF RK and e-Statistics IIS of the Committee on Statistics of the Ministry of National Economy of RK (at the moment of implementation the Agency of the Republic of Kazakhstan on Statistics) (e-Statistics - e-Minfin);
• information interaction between the Execution of the state budget in terms of state borrowing and lending subsystem of «e-Minfin» IAIS and the automated information system of the Central Securities Depository JSC;
• information interaction of Execution of the government budget subsystem in terms of government borrowing and lending subsystem of «e-Minfin» IAIS and Module of interaction of Kazakhstan Stock Exchange JSC automated information system with KASE trade mark (GBL - KASE);
• information interaction between «e-Minfin» IAIS (Management of human resources potential, formation and submission of reports on the personnel composition of the MF RK subsystem) and E-Kyzmet information system (Personnel - E-Kyzmet);
• information interaction between the «e-Minfin» IAIS of the MF RK and the Maintaining Regulatory and Reference Information in the National Bank of the Republic of Kazakhstan automated information subsystem of the National Bank of the Republic of Kazakhstan (e-Minfin - AIS NB RK);
• information interaction between the «e-Minfin» IAIS (Data Storage, including NRD and Historical Data Archive subsystem) of the MF of the RK and the of the Accounts Committee for Control over Execution of the Republican Budget IIS (e-Infin - IIS AC);
• information interaction between the «e-Minfin» IAIS (Data Storage, including NRD and Historical Data Archive subsystem) of the MF RK and the e-Government Payment Gateway automated system of MDDIAI RK (e-Minfin - EGPG);
• information interaction of Data storage, including NRD and Historical Data Archive subsystem of «e-Minfin» IAIS with Social Assistance of the MLSPP of RK information system;
• information interaction of the Data Storage, including NRD and Historical Data Archive subsystem of «e-Minfin» IAIS with the Unified Normative and Reference Information information subsystem of E-Government of MDDIAI RK web-portal;
• information interaction of the Data Storage, including NRD and Historical Data Archive subsystem of «e-Minfin» IAIS with Registrar Information System information system of the Ministry of Agriculture of the Republic of Kazakhstan in terms of transferring;
• information interaction between the Licensing of Audit Activity subsystem of «e-Minfin» IAIS and the Unified Insurance Database of the Government Credit Bureau JSC automated information system;
• information interaction between the Financial Control. Risk management subsystem of «e-Minfin» IAIS and the Unified register of subjects and objects of inspections of CLSSASO PP of RK information system;
• information interaction between the Data Storage, including NRD and Historical Data Archive subsystem of the «e-Minfin» IAIS and the National Gateway of the Republic of Kazakhstan information system of Ministry of Digital Development, Innovation and Aerospace Industry of the Republic of Kazakhstan;
• information interaction between the Management of human resources potential, formation and submission of reports on the personnel composition of the Ministry of Finance of the Republic of Kazakhstan subsystem and the Civil Status Record information system of the Ministry of Justice of the Republic of Kazakhstan «e-Minfin» IAIS and the Civil Status Records information system of the Ministry of Justice of the Republic of Kazakhstan;
• information interaction between the Data Storage, including NRD and Historical Data Archive subsystem of the «e-Minfin» IAIS and the Unified Automated Information and Telecommunication System of the Anti-Corruption Agency of the Republic of Kazakhstan;
• information interaction between the Management of human resources potential, formation and submission of reports on the personnel composition of the Ministry of Finance of the Republic of Kazakhstan" subsystem and the Monitoring of civil servants information system of the Administration of the President of the Republic of Kazakhstan of «e-Minfin» IAIS;
• information interaction between the Data Storage, including NRD and Historical Data Archive subsystem of IAIS «e-Minfin» and the Web Portal of the Authorised Body for Regulation, Control and Supervision of the Financial Market and Financial Organisations information system (FINSEC.KZ IS) of the Agency of the Republic of Kazakhstan for Regulation and Development of the Financial Market;
• information interaction between the Data Storage, including NRD and Historical Data Archive subsystem of IAIS «e-Minfin» and the information system of the akimat of Pavlodar region.

Main functions of DW are:

• the possibility of conveniently obtaining data in the context of the required indicators (data showcase);
• ensuring unified management and presentation of regulatory and reference information for the Ministry within the scope of the E-Minfin project;
• RD management is performed only in the part of RD that is common for all departments (committees) of the MF RK, i.e., specific directories of Committees and departments that are not duplicated in other systems are not included in RD management;
• unified presentation of operational and analytical data within individual MF RK Committees;
• storage and submission of analytical data (and operational data if necessary) from the Committees to the MF RK;
• ensuring consistency of data used for decision-making in the MF RK;
• optimizing information flows, improving relevance and credibility.

Main functions of the Web-portal subsystem:

• user authentication and authorization at a single-entry point of the «e-Minfin» IAIS subsystems.

The integrated automated information system «E-Minfin», according to the Law of the Republic of Kazakhstan "On Informatisation", has passed certification examination for compliance with information security requirements as part of putting into commercial operation. Based on the results of the survey, the «e-Minfin» information system received the Certificate of conformity of the information system to the information security requirements and standards adopted in the Republic of Kazakhstan No. 184.2015.149.

Based on the received Certificate, the «e-Minfin» information system entered into commercial operation by the Order of the Minister of Finance of the Republic of Kazakhstan No. 127 dated 16 March 2016.