The information systems of the Treasury Committee consists of the Integrated Information System of the Treasury (hereinafter referred to as IIST) and the Information System "Treasury-Client" (hereinafter referred to as IS TS).
The integrated information system of the Treasury is a system that automates the business processes of the Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan and its territorial divisions.
The Treasury-Client information system is an electronic document management system of the Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan and territorial treasury bodies with state institutions, budget program administrators, authorized state bodies, quasi-public sector entities, and public procurement entities (Client). Functionally, IS TS is a component of the integrated information system of the treasury (IIST), representing its client and having a single database.
The objective of the creation of the Integrated Information System of the Treasury is to ensure effective management of the Government of the Republic of Kazakhstan and local executive bodies of public finances, obligations, which includes effective control over the execution of the state budget at all levels.
The purpose of the Treasury-Client information system is to increase the effectiveness of the Treasury's interaction with public institutions serviced by providing a modern, integrated and highly efficient information environment.
Today, the Information Systems of the Treasury Committee allows to carry out the main stages of the budget process, namely, to plan the limits of expenditures of state authorities for the reporting period, to ensure the collection of revenues and their distribution, to fulfill the expenditure part of the budget, to generate reports on the state of the budget process and the final results of budget execution, to control the budget process, it guarantees the interconnectedness of all elements of the process and their consistency.
Also, the Information Systems of the Treasury Committee provides effective and timely management of the Government and local executive bodies of financial resources, liabilities, payments and state assets.
As of 2020, 14 917 state enterprises, including 473 subjects of the quasi-state, 658 subjects of public procurement and 2367 local government subjects were connected to the Treasury – Client IS.
Operations are carried out in real time in the Treasury information system; about 40,152 active users who carry out the procedures for crediting and spending state budget funds.
Facts: Number of processed (paid) documents through the Treasury - Client IS system as of 01.01.2021:
63 175 103 invoices;
51 537transactions in foreign currency;
3 085 749 applications for registration of civil and legal transactions;
1 334 363 plans and references of changes;
12 622 applications for external loans and co-financing;
905 476 payment orders;
544 528 payment orders from quasi-public sector entities;
84 176 payment orders of public procurement entities.
An average of 170 thousand payments are made daily. At the end of the month, these indicators double, because during this period the main payments are made by public enterprises (wages, benefits, taxes, etc.).
Since the main task of the TC IS is the timely conduct of financial transactions, even in the face of increasing load on the system's performance, the Treasury - Customer IS provides an opportunity for joint work in a single information environment of the Treasury Committee. In the self-service mode, state institutions fill out electronic forms of documents. After verification, approval and approval, these documents are automatically available in the integrated information system of the Treasury.
Thanks to the "Treasury - Client" IS:
- the speed of servicing of public institutions has been increased;
- administrative barriers have been decreased;
- the "human factor" has been minimized;
- paper consumption has been reduced
- the temporary and transport costs of government institutions has also declined.
In order to exclude the re-entry of electronic documents in public institutions, integration with the subsystem "Accounting", "Budget application" of the "e-MINFIN" IAIS was implemented.
In 2016, the integration of the "Treasury - Customer" Information System with the "Electronic Public Procurement" Automated Integrated Information System ("EPP” AIIS ) was put into trial operation.
Integration of "EPP” AIIS with the information system "Treasury - Customer" allowed to structure data on each transaction made in the framework of public procurement and to ensure prompt receipt of data on payments under contracts. Thus, it is greatly expanded the opportunities for the analysis of transactions.
Integration with the Information system for the receipt and processing of electronic invoices, and the "Centralized unified personal account” Information System (CUPA IS of the Tax Committee of the Ministry of Finance of the Republic of Kazakhstan)" allows you to promptly accept invoices with EI IS and payment orders with CUPA IS for execution in the Treasury.
Providing reliable and timely financial information to government authorities for decision-making, the Treasury information system is the basis for effective management of public finances.
The Treasury - Customer IS will ensure control over the implementation of budgetary procedures at all budget levels and stages of the budget process, including local budgets and executive bodies.