The information systems of the Treasury Committee consists of the Integrated Information System of the Treasury (hereinafter referred to as IIST) and the Information System "Treasury-Client" (hereinafter referred to as IS TS).
The integrated information system of the Treasury is a system that automates the business processes of the Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan and its territorial divisions.
The Treasury-Client information system is an electronic document management system of the Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan and territorial treasury bodies with state institutions, budget program administrators, authorized state bodies, quasi-public sector entities, and public procurement entities (Client). Functionally, IS TS is a component of the integrated information system of the treasury (IIST), representing its client and having a single database.
The objective of the creation of the Integrated Information System of the Treasury is to ensure effective management of the Government of the Republic of Kazakhstan and local executive bodies of public finances, obligations, which includes effective control over the execution of the state budget at all levels.
The purpose of the Treasury-Client information system is to increase the effectiveness of the Treasury's interaction with public institutions serviced by providing a modern, integrated and highly efficient information environment.
Today, the Information Systems of the Treasury Committee allows to carry out the main stages of the budget process, namely, to plan the limits of expenditures of state authorities for the reporting period, to ensure the collection of revenues and their distribution, to fulfill the expenditure part of the budget, to generate reports on the state of the budget process and the final results of budget execution, to control the budget process, it guarantees the interconnectedness of all elements of the process and their consistency.
Also, the Information Systems of the Treasury Committee provides effective and timely management of the Government and local executive bodies of financial resources, liabilities, payments and state assets.
As of 2020, 14 138 state institutions, including 442 entities of the quasi-public sector, 81 entities of public procurement, and 1055 local administrations are connected to Treasury-Client Information System.
In real time, about 39 628 active users carry out operations in the Treasury Information System, of which 47 591 open users who carry out procedures for crediting and spending state budget funds.
Facts: As of January 01, 2020, the number of processed (paid) financial documents through "Treasury - Client" IS makes:
53 812 157 accounts payable;
44 825 operations in foreign currency;
2 614 854 applications for registration of civil law transactions;
1 098 758 plans and references of corrections;
9 730 applications on external loans and co-financing;
737 699 payment orders;
445 959 payment orders of subjects of the quasi-public sector;
17 197 payment orders of subjects of public procurement.
An average, 50 thousand payments are daily made from the Kazakhstan Center for Interbank Settlements and an average of 40-50 thousand payments are made to the budget. At the end of the month, these figures double, as during this period, the main payments are made by state institutions (wages, benefits, taxes and other).
Since the main task of the TC IS is the timely conduct of financial transactions, even in the face of increasing load on the system's performance, the Treasury - Customer IS provides an opportunity for joint work in a single information environment of the Treasury Committee. In the self-service mode, state institutions fill out electronic forms of documents. After verification, approval and approval, these documents are automatically available in the integrated information system of the Treasury.
Thanks to the "Treasury - Client" IS:
- the speed of servicing of public institutions has been increased;
- administrative barriers have been decreased;
- the "human factor" has been minimized;
- paper consumption has been reduced
- the temporary and transport costs of government institutions has also declined.
In order to exclude the re-entry of electronic documents in public institutions, integration with the subsystem "Accounting", "Budget application" of the "e-MINFIN" IAIS was implemented.
In 2016, the integration of the "Treasury - Customer" Information System with the "Electronic Public Procurement" Automated Integrated Information System ("EPP” AIIS ) was put into trial operation.
Integration of "EPP” AIIS with the information system "Treasury - Customer" allowed to structure data on each transaction made in the framework of public procurement and to ensure prompt receipt of data on payments under contracts. Thus, it is greatly expanded the opportunities for the analysis of transactions.
Integration with the Information system for the receipt and processing of electronic invoices, and the "Centralized unified personal account” Information System (CUPA IS of the Tax Committee of the Ministry of Finance of the Republic of Kazakhstan)" allows you to promptly accept invoices with EI IS and payment orders with CUPA IS for execution in the Treasury.
Providing reliable and timely financial information to government authorities for decision-making, the Treasury information system is the basis for effective management of public finances.
The Treasury - Customer IS will ensure control over the implementation of budgetary procedures at all budget levels and stages of the budget process, including local budgets and executive bodies.